Practical UK wedding planning tools & templates
Editable UK wedding stationery templates for 2026. Download, customise and print your own order of service, seating plans, table cards, menus and more — all free using Canva.
Professional wedding stationery can cost £150 to £600 for a full suite. Using free editable templates and printing locally reduces this to the cost of paper and ink alone — typically £20 to £80.
All templates on this page are fully editable using Canva — a free online design tool that requires no design experience. Simply open the template, replace the text with your own details, change colours to match your theme, and download as a PDF ready to print.
Browse the templates below and click the one you want.
The template opens in Canva. Sign up free if you don't have an account.
Replace the placeholder text with your names, date and venue.
Download as PDF and print at home or at a local print shop.
All templates are free to use and edit. Click any template to open it in Canva.
A5 folded booklet format. Includes sections for welcome, readings, hymns, vows, signing of register and recessional. Suitable for both church and civil ceremonies.
Open in Canva →A2 portrait seating plan template listing guests by table. Clean, minimal design that works for 40 to 200 guests. Includes table numbers and guest name layout.
Open in Canva →Visual circular table layout plan showing table positions and numbers. Useful for planning the room layout and sharing with your venue coordinator.
Open in Canva →Folded tent-style place name cards. Six per A4 sheet. Print, cut and fold. Includes guest name and table number. Elegant minimal design suitable for any wedding style.
Open in Canva →A5 wedding breakfast menu card. Lists starter, main course and dessert with dietary notes. One per place setting. Matches the order of service style for a coordinated look.
Open in Canva →A6 evening reception invitation. Includes couple names, date, venue, arrival time and RSVP details. Prints two per A4 sheet. Coordinates with the daytime invitation style.
Open in Canva →A4 hour-by-hour wedding day timeline. Share with your photographer, videographer, venue and wedding party so everyone knows the schedule. Editable time slots and notes column.
Open in Canva →A2 portrait welcome sign for ceremony or reception entrance. Includes couple names, date and welcome message. Print at a local print shop for best results on large format.
Open in Canva →Once you have edited your template in Canva and downloaded it as a PDF, you have several printing options depending on your budget and the quantity you need.
Suitable for small quantities of name cards, menus and timelines. Use 120gsm paper for a more premium feel than standard 80gsm printer paper. Most home printers handle A5 and A4 easily.
High street print shops such as Ryman, Staples and local independents offer same-day printing on quality card stock. Ideal for orders of service, menus and name cards in larger quantities.
Services like Printed.com, Moo and Vistaprint offer professional quality printing on premium stocks with finishes such as matte laminate and soft touch. Order 2–3 weeks before the wedding to allow for delivery.
For A2 and A3 seating plans and welcome signs, use a large format print service. Printed.com, Instantprint and local print shops all offer A2 printing. Allow 5–7 days for delivery.
Canva has hundreds of free editable wedding templates. No design experience needed.
Wedding stationery is one of the easiest areas to reduce costs without guests noticing any difference. Here are the most effective ways to keep stationery costs down.
Yes. All wedding templates on Wedding Planning Hub are free to use and edit. Templates open directly in Canva, which offers a free account with access to all the editing tools you need. Some premium Canva elements may require a Canva Pro subscription, but free alternatives are always available.
Yes. All templates are fully editable in Canva without any design experience. You can change the text, fonts, colours, layout and imagery to match your wedding theme. Canva's drag-and-drop interface makes it straightforward for anyone to use.
The most common size for a UK wedding order of service is A5 (148mm x 210mm), either as a single sheet or folded booklet. A5 fits comfortably in guests' hands and prints economically — two per A4 sheet on a standard printer.
Professional bespoke wedding stationery typically costs £150 to £600 for a full suite including invitations, orders of service, menus and on-the-day items. Using free editable templates and printing locally reduces this to £20 to £80 for paper and printing costs alone.
Save the dates should be sent 9 to 12 months before the wedding. Formal invitations should be sent 6 to 8 weeks before the day. On-the-day stationery such as orders of service, menus and name cards should be finalised and printed 2 to 3 weeks before the wedding once final guest numbers are confirmed.
Step-by-step wedding planning checklist from 12 months out to the wedding day.
View checklist →Calculate realistic UK wedding costs and track spending across every category.
View calculator →Wedding seating plan layouts and ideas for small and large UK weddings.
View seating plans →Small wedding venues, registry office guides and ceremony planning ideas.
View venue guides →